Finance and Administrative Assistant – Part-Time

Temporary - Potential for Extension Dependent on Need and 90 Day Review

The City of Fairfax is seeking a detail-oriented individual to provide part-time support (approx. 20 hours/week) in the Clerk/Treasurer’s office. Duties include accounts payable, payroll processing support, general ledger assistance, records management, and general administrative support.

Pay Range: $22.00 – $25.00 per hour

Minimum Qualifications: High school diploma or equivalent and at least one year of office, bookkeeping, or finance experience. Strong attention to detail and confidentiality required.

How to Apply:

Submit a completed City of Fairfax Application for Employment by August 5, 2026, via email to rguyer@cityoffairfax.org, U.S. mail, night drop box, or in person at City Hall, 300 80th St Court, Fairfax, Iowa.

The City of Fairfax is an Equal Opportunity Employer. All final hiring decisions are made by the City Council.

Fairfax employment application.pdf

CITY OF FAIRFAX, IOWA

Finance and Administrative Assistant

Part-Time/Temporary Position – Informational Sheet

Potential for Extension/Permanent Position Pending 90 day Review

Position Summary

The Finance and Administrative Assistant provides operational, clerical, financial, and records-management support to the Clerk/Treasurer’s office. This position strengthens internal controls, improves separation of duties, supports the City’s transition to new financial software, and assists with day-to-day administrative and finance functions. The role performs support work related to accounts payable, payroll processing, general ledger support, document management, records retention, and administrative coordination.

Position Details

•   Department: Administration / Finance

•   Reports To: Clerk/Treasurer

•   Employment Status: Temp/Part-Time, Non-Exempt

•   Hours: Approximately 20 hours per week

•   Initial Term: Minimum of 3 months, with potential for extension or permanent employment

•   Work Location: City Hall, 300 80th St Court, Fairfax, Iowa

Key Responsibilities

•   Enter approved invoices and assist with accounts payable processes

•   Support payroll data entry and maintain related documentation

•   Assist with general ledger entries, financial reports, and reconciliations

•   Scan, index, and organize records using Laserfiche or similar systems

•   Support the City’s financial software transition and records migration

•   Provide general clerical and administrative support to the Clerk/Treasurer’s office

Qualifications

Minimum:

•   High school diploma or equivalent

•   At least one year of office, administrative, bookkeeping, or finance experience

•   Proficiency with Microsoft Office and standard office equipment

•   Strong attention to detail and ability to handle confidential information

Preferred:

•   Experience in local government or public finance

•   Familiarity with financial software or document management systems

•   Associate degree or coursework in accounting, business, or public administration

Compensation & Benefits

Pay Range: $22.00 – $25.00 per hour

This is a part-time position. Benefits eligibility will be determined based on the final employment status and hours worked. Information regarding benefits and any applicable employee costs will be provided to candidates selected for interview.

How to Apply

Candidates must submit a completed City of Fairfax Application for Employment. Applications may be submitted by:

•   Email: rguyer@cityoffairfax.org

•   U.S. Mail or in person: City Hall, 300 80th St Court, Fairfax, Iowa

•   Night drop box at City Hall

Deadline: Applications must be received by August 5, 2026.

The City of Fairfax is an Equal Opportunity Employer.

All final hiring decisions are made by the Fairfax City Council.